No doubt, the construction industry involves a million moving parts that need to be continuously monitored, even after its completion. One of the hardest things about managing projects is making sure they stay on track, on time, and on budget. It is easy for work to get lost if you need a clear picture of how everything fits together for your project. These problems can be solved by keeping track of all the jobs, who is responsible for them, and when they are due. This way, everyone is on the same page and on time.
One way to track the progress of a project is to use project tracking. By keeping track, you can find problems that might prevent the project from staying on schedule and budget. You can also compare real progress to planned progress.
Sometimes, team members can have trouble figuring out their jobs or prioritizing tasks and when they need to do them. When this happens, it can cause confusion and delays. If you do not have an efficient tracking system in place, then it can be hard to tell which jobs are behind schedule or need immediate attention.
Luckily, in today’s modern age of digital advancements, there is a lot of construction technology, like construction, that you can utilize to see where a project stands and get real-time reports quickly. In this article, let us look at how you can track your project and ensure its quality and timely delivery.
Why Do We Track Project Progress?
Keeping track of goals and measuring project variance allows you to see how the project is doing against the planned scope, timeline, and budget. This way, project managers and stakeholders can see what work has been done, what resources were used to do it, and what work is still pending.
To keep track of a project, you need to use tools and methods for managing projects. One standard technology used in construction project management that allows you to get a good overview of what is happening in your project. It lets project managers see at any point in the project’s life cycle what tasks, workload, and goals need to be done in order for the project to move forward. This also keeps everyone on the same page with the same updated information.
How Do You Keep Track of Projects?
Project tracking is a set of tools and methods that help project managers monitor the progress of their projects. Its goal is to make it easy to keep track of all the data related to a project on the cloud, which can be easily accessible. This way, you do not have to use files, emails, or your mind to keep track of your work. Project tracking lets you keep team members up to date on the progress of a project at the level of the person, the project, and the whole program.
Construction scheduling software offers a comprehensive dashboard that can be used as a single source of information about a project’s progress. This information can then be sent to the project manager and other important people to show them the project’s current state. Online tools are constantly getting new versions, and that information is shared across all apps. It can make reports with real-time info that will help you choose better.
The Pros of Using Construction Technology in Project Tracking
These days, using construction software has become a valuable tool in keeping track of projects, scheduling your crew, or simply managing tasks for the day. There are a lot of benefits to using software, especially one that meets your organization’s specific needs and can ensure your project’s success. Teams can keep an eye on everything that is going on with a few simple clicks, from the general task progress to individual tasks and their dependencies. Reporting tools also help teams keep track of their work and set a clear goal for project success.
Let us dive into the benefits of using construction technology in your daily processes.
Spot Problems and Solve Them Quickly
Using project management software allows you to give your teams a complete picture of a project’s progress and scope at any given period. Having updated, real-time information will enable you to spot potential problems early on and see what needs to be changed or improved. This proactive method keeps current and future projects on track by dealing with potential issues before they get worse.
Boost Collaboration
Construction software can help you set precise due dates and end dates, help the team work together, and ensure that everyone is on the same page. This coordination is essential for the project’s success because it lets team members work together efficiently and deal with problems and changes as they come up.
Easier Reporting
The best project tracking system aims to make the reporting process easier and faster by streamlining it. Automation features send alerts and updates to keep everyone updated with less work that needs to be done by hand. Project tracking software keeps everyone involved in a project up to date and involved in its progress by sending detailed project reports, job lists, and news about new projects.
Keep Track of Work at An Individual Level
Another benefit of tracking work at the job level is that it prevents work from being done twice. This is very important to keep everything on track and reduce the need for rework.
When tracking work at the individual level, the most important thing is to ensure that each job is assigned to only one person. When one person is in charge of each project, everyone on the team knows who to talk to about giving updates on the status of a job.
Keep Track of Work at A Project Level
Instead of being told about daily updates, cross-functional stakeholders and other team members need to be able to see what is new with the most critical project data in real-time.
Status Updates
Project status reports let people know how your project is going and help you keep everyone in the loop. Teams can view dashboards to get the most up-to-date information on the project whenever they want with written status updates instead of needing to meet for status updates.
Manage Projects Simultaneously
If you need to keep track of work for multiple projects, it is best to do it at the portfolio level. Using construction software as a project portfolio manager can give you the big picture that your project sponsors or senior stakeholders want to see.
How To Keep Sound Track of Projects
You can use these three types of project tracking to begin tracking projects at the individual, project, and portfolio levels. Many other tools are linked to project tracking that you can and should use at different project stages.
Share Information
A project plan is a list of the most essential things your project needs to be successful. Before keeping track of the project, you plan it. Planning is usually the first thing you do when you start a project.
By making a plan, you can let people on your team and the project know when things will be done. That way, everyone is on the same page from the start.
Create a Communication Plan
A communication plan tells you and your project team how you will talk to each other during the project. You can make it clear to your team where and when they can find information with this plan. It will usually list how you should talk to each other, such as through email, text messages, or face-to-face meetings.
Create a Project Roadmap
For more significant projects, you can also make a project roadmap that makes it easy for everyone on the team to see the general schedule. A project plan is a broad outline of the schedule for your project so everyone involved can see what you need to do, the important dates, and the main objectives of the whole project.
Use Time-Tracking Tools
It is helpful to keep track of project details, like how long a job will take to finish at the task level. Many project management tools also have time-tracking features that can help you better manage the time you spend on chores and projects with less work.
Efficient Resource Management
A resource in project management is anything that helps you finish a project, like the people on your team, the money you have, or the tools you have access to. It can help you make it clear what resources are available for the project and how much work they can do. This way, everyone knows what resources are available for the project.
Comprehensive Reporting
A project’s monitoring, tracking, and reporting are all done by many people working together. Reporting is only accurate if the project’s growth is watched and tracked. The right project management tools make it easier for people to work together and talk to each other.
